AGM postponement (to 4 August 2021)
This morning the Executive of Souths met to discuss the Annual General Meeting scheduled for tomorrow night.
The Executive discussed the current COVID restrictions (face masks and social distancing requirements) and the lack of a final audit opinion from our Auditor on the 2020/21 financial report.
As per the constitution, the club cannot hold an AGM without Audited Financial Statements from the previous year. It is critical this is complied with to provide members with a complete set of accounts with third party verification. I believe that the right course of action is to postpone the meeting until this is fully complied with. I see this as a critical item in maintaining the integrity of the committee process (which you have entrusted to us).
For full disclosure (financially), the club remains in a healthy financial position:
- Cash at Bank as at year end (31 May) - was $77k
- The financial result is expected to be break even for the financial year (up from last years deficit of $42k)
- This includes expenditure of over $85k on cricket infrastructure last year
- Draft accounts have been submitted to the auditor - Once the executive has the final audit report, it will be distributed to all members prior to the meeting.
Also, based upon the current COVID requirements, the club would need to limit the number of people attending the AGM to 40 plus require face masks to be worn at all times. The club is proud of our COVID compliance record and we felt this added to the decision above to postpone - to ensure the maximum number of people are able to attend the meeting.
Given this decision, all current applications for committee roles will be held as is and the absentee voting period will be extended. I encourage all members to attend that AGM in person or electronically and to vote (either in person or Absentee vote).
I sincerely apologise for this decision, but I believe this is in the best interests of the club and our members, to ensure compliance with the constitution and provide members with better access due to COVID restrictions.
If you have any questions, or would like to access any information that the committee has been discussing (including meeting minutes), please feel free to contact me on 0419 739 023 or direct message us through the Souths Facebook and Instagram pages.
Thank you for your understanding.